The Navigation Pane is a useful tool in MS Word 2021 that allows you to quickly move through your document, search for specific content, and even reorganize sections of your document. It provides a thumbnail view of the pages in your document, as well as a search bar and other tools for navigating through your content.
Here’s a detailed guide on how to use the Navigation Pane in MS Word 2021
- Open the Navigation Pane: To open the Navigation Pane, click on the “View” tab in the Ribbon, then click on “Navigation Pane” in the “Show” section. Alternatively, you can press “Ctrl+F” on your keyboard to open the Navigation Pane.
- Navigate using the thumbnails: The Navigation Pane will display a thumbnail of each page in your document. You can use these thumbnails to quickly move through your document. Simply click on a thumbnail to jump to that page.
- Search for content: You can also use the search bar in the Navigation Pane to find specific content in your document. Type the text you want to search for in the search bar and press “Enter”. The Navigation Pane will display a list of all the instances of the search term in your document. Click on any of the results to jump to that page.
- Show headings: If you have used heading styles in your document, you can use the Navigation Pane to quickly navigate through these headings. Click on the “Headings” button in the Navigation Pane to display a list of all the headings in your document. Click on a heading to jump to that section.
- Rearrange content: You can use the Navigation Pane to easily move sections of your document around. Click and drag any thumbnail to a new location to move that page or section of your document.
- Close the Navigation Pane: When you’re done using the Navigation Pane, you can close it by clicking on the “X” in the upper right-hand corner of the pane, or by pressing “Ctrl+F” again.
The Navigation Pane is a powerful tool that can save you time and effort when working with long and complex documents. With its various navigation and search features, it makes it easier to find and move content, making document editing a lot more efficient.