Using comments and track changes in MS Word 2021

Comments and track changes are two essential features in MS Word 2021 that allow users to collaborate on a document and keep track of changes made to it. In this article, we will explore how to use comments and track changes in MS Word 2021.

Using Comments

Comments are used to add notes to a document for feedback, clarification, or suggestions. Here’s how you can add and manage comments in MS Word 2021:

Step 1: Highlight the text you want to comment on.

Step 2: Click on the Review tab on the Ribbon.

Step 3: Click on the New Comment button to add a new comment.

Step 4: Type your comment in the comment pane that appears on the right side of the screen.

Step 5: To reply to a comment, click on the reply button within the comment pane.

Step 6: To delete a comment, click on the comment and then click on the delete button in the comment pane.

Using Track Changes

Track changes is a feature that tracks the changes made to a document, allowing users to see who made the changes and when. Here’s how you can use track changes in MS Word 2021:

Step 1: Click on the Review tab on the Ribbon.

Step 2: Click on the Track Changes button to turn on track changes.

Step 3: Make changes to the document, such as adding or deleting text.

Step 4: The changes you make will be highlighted in a different color, and a comment will be added to the right side of the screen to show what was changed.

Step 5: To accept or reject changes, click on the changed text and then click on the accept or reject button on the Ribbon.

Step 6: To turn off track changes, click on the Track Changes button again.

Using Comments and Track Changes Together

Comments and track changes can be used together to collaborate on a document and track changes made to it. Here’s how you can use both features together:

Step 1: Turn on track changes.

Step 2: Add comments to the document as necessary.

Step 3: Make changes to the document.

Step 4: The changes you make will be tracked and highlighted, and any comments added will be visible in the comment pane.

Step 5: Review the changes and comments as needed and accept or reject changes as appropriate.

Comments and track changes are powerful tools for collaborating on and tracking changes to a document in MS Word 2021. By following these steps, you can use these features effectively and efficiently.