The Quick Access Toolbar in MS Word 2021 provides quick and easy access to commonly used commands, making it easier to work efficiently. However, the toolbar is customizable, which means that you can add or remove commands according to your preference. This article will show you how to customize the Quick Access Toolbar in MS Word 2021.
Step 1: Open the Quick Access Toolbar customization menu
To open the Quick Access Toolbar customization menu, click on the down arrow at the right end of the toolbar. This will open a drop-down menu containing the most commonly used commands.
Step 2: Add or Remove commands to the Quick Access Toolbar
To add a command to the Quick Access Toolbar, select it from the drop-down menu. This will add the command to the toolbar.
To remove a command from the Quick Access Toolbar, right-click on the command and select “Remove from Quick Access Toolbar.”
Step 3: Reorder the commands on the Quick Access Toolbar
To change the order of the commands on the Quick Access Toolbar, simply click and drag a command to its new location.
Step 4: Create a custom group of commands
In addition to adding and removing commands, you can also create a custom group of commands on the Quick Access Toolbar. To do this, click on “More Commands” in the Quick Access Toolbar customization menu. This will open the “Word Options” dialog box.
In the “Word Options” dialog box, select “Customize Ribbon” on the left side of the window. On the right side of the window, click on the “Customize” button next to “Customize the Quick Access Toolbar.”
This will open the “Quick Access Toolbar” dialog box, which allows you to create a custom group of commands. To create a custom group, click on the “New Group” button. This will add a new group to the list.
To add commands to the new group, select them from the “Choose commands from” dropdown list and click “Add.” You can also remove commands from the group by selecting them and clicking “Remove.”
Once you have added all the commands you want in your custom group, you can rename the group by clicking on the “Rename” button.
Step 5: Import and Export the Quick Access Toolbar Settings
Finally, if you use multiple computers, you can import and export your Quick Access Toolbar settings, making it easy to have the same settings on all your devices. To do this, open the “Word Options” dialog box and select “Quick Access Toolbar” from the left side of the window. Click on the “Import/Export” button to open the “Import/Export Settings” dialog box.
To export your settings, select “Export all customizations” and save the file to your computer. To import your settings, select “Import customizations” and select the file you want to import.
Customizing the Quick Access Toolbar in MS Word 2021 can help you save time and increase your efficiency when working on documents. By adding your most frequently used commands to the toolbar, you can streamline your workflow and focus on what matters most: creating great content.
